Fundraising Guidelines & Conditions

To avoid confusion this document aims to clarify the requirements of ChildFund Australia and complex laws relating to fundraising activities in Australia with variations from State to State. Please take the time to read and understand the conditions below as it is important you follow them. Guidelines and Conditions of Fundraising

  1. Participants must provide a proposal to fundraise with detailed information about the activities they are proposing to engage in. All proposals must be received in writing and should include dates, duration, place, people, and organisations that are to be involved. If any of the information changes after approval has been granted an updated proposal must be provided.
  2. For fundraising activities to be approved they must fit within the values of ChildFund Australia, produce reasonable financial returns against time and expenses and must not be considered high risk by ChildFund Australia.
  3. In all states, no fundraising can commence until the fundraiser has received their “Authority to Fundraise” from ChildFund Australia with a unique fundraising sanction number.
  4. Fundraisers can only use the name of ChildFund Australia to fundraise in relation to the activities that they are fundraising for. To use the logo in your fundraising please contact the Community Fundraising Officer as further conditions apply.
  5. Before contacting any media, please contact ChildFund Australia, as all media relations need to be approved. Due to limited resources ChildFund Australia will not be able to manage your media relations.
  6. Written material that describes the work and role of ChildFund Australia must be approved before it is circulated.
  7. If the fundraiser is completing a sporting challenge they must have prior agreement from donors that if they do not complete the challenge for whatever reason that the donor gives consent for ChildFund Australia to receive the funds. Alternatively, the money can be returned to the donor but the fundraiser must keep records of everyone who requests that the money be returned to them.
  8. ChildFund Australia will provide advice and information regarding general fundraising legislation; however, it remains the responsibility of the individual fundraiser to ensure they comply with relevant State-based legislation.
  9. Permission to fundraise is not a license to run your own raffle, please refer to the relevant State-based legislation as there are extensive guidelines regarding this type of fundraising.
  10. Fundraisers are not agents or employees of ChildFund Australia; they undertake all fundraising activities at their own risk. ChildFund Australia will not be held responsible for any injury, damage or loss sustained during any fundraising activity. Fundraisers will not be covered by ChildFund Australia’s public liability policy under any circumstances.
  11. ChildFund Australia cannot pay for your expenses but expenses can be deducted from funds raised through keeping accurate record of all costs incurred. These records must be kept and presented when you submit your fundraising monies.
  12. To ensure all fundraising events are profitable, expenditure should never exceed 40% of the total funds raised.
  13. ChildFund Australia has tax deductibility status for donations of $2 or more.
  14. The Tax Act does not allow ChildFund Australia to issue a tax deductible receipt to anyone who has received anything at all in return for their donation e.g. if you organise a Comedy Night and people pay a $30 entry fee then this is not tax deductible as they have received entry and whatever else was included in the night in return for their entry fee.
  15. It is recommended that fundraisers use the online fundraising website www.everydayhero.com.au to keep track of donations from friends or family. The website allows individuals to make contributions directly to the participant, and automatically issues an electronic tax receipt to the donor when they have made their payment. As such, it can only be used to collect donations for tax deductible fundraising (refer to point 14 above). The website enables fundraisers to easily keep track of their fundraising and the proceeds are transferred directly to ChildFund Australia by Everyday Hero. It also significantly reduces administration time and costs at ChildFund Australia.
  16. Larger donations from friends and family can be accepted by ChildFund Australia via electronic transfer, cheque/money order or credit card. A tax deductible receipt will be issued by ChildFund Australia to each of your supporters whose money is sent directly. To facilitate this, you must provide the full name, address, telephone number and donation amount of your supporters who require a receipt (name and contact person if you have been supported by a business).
  17. Refer to the Payment Details for information on how to transfer fundraising money to ChildFund Australia. All funds should be received within 2 weeks of the event.
  18. State legislation prevents fundraisers from collecting money door-to-door or in public places such as shopping centres and leisure centres unless prior permission is granted.
  19. Fundraisers must make themselves familiar with their state legislation.
  • ACT – Gambling and Racing Commission
  • NSW – Office of Liquor, Gaming and Racing
  • NT – Racing, Gaming and Licensing
  • QLD – Office of Liquor, Gaming and Racing
  • SA – Office of Liquor, Gambling Commissioner
  • TAS – Liquor and Gaming
  • VIC – Victorian Commission for Gambling Regulation
  • WA – Department of Racing, Gaming and Liquor

Once we have received a signed and completed proposal to fundraise, we will issue you with an Authority to Fundraise from ChildFund Australia. Until then you are not able to begin any fundraising activities.